Your purpose can be anything whether you want to extract a mailing list for sending an important notification regarding your business or you are looking for a particular mail which you received a long back, but today you need that mail to reply back, but now extracting emails has become so easy with Google add-ons Email Address Extractor. You can extract a huge list of email addresses in a very short duration.
Let’s learn how to use Email Address Extractor
1. Simply open your Gmail Account and go to Google apps showing at the top right corner, click on it and choose Google sheets.
When you click on it, Google sheets will get opened where you will choose blank sheet.
And a new Google sheet will get opened, you can give appropriate name to the file.
2. Go to Add-ons in Google sheet to install Email Address Extractor and grant it permission to access your Gmail account, after installing it, then again go to Add-ons>Email Address Extractor> Start Email Extractor.
Now Email Extractor for Gmail is ready to use, click Continue and start using it.
3. Now, you can set the search criteria starting from Gmail Label which includes Inbox, Starred, Sent, Important, Spam, All, Trash, so you can choose according to your requirement. In Subject area you can put the word that you think that particular mail might have, which you are looking for. So ultimately it’s going to help you in extracting right email address which you really want. There is an option ‘Has the words’ if you know a particular word that you think that mail might have, you can enter here and it will extract all those emails that have that specific word within the mail. If you want, you can set Advanced Criteria in which you can put the value like older_than 3d, it means it will show you those emails that are older than 3 days. After this, you can choose the field from which you want to extract the emails such as From, To, Cc, Bcc and Reply to.
Once you have set the criteria for email extraction, click Start Extractor. The time it takes for extraction totally depends on number of emails your Gmail has. If you want, you can close it, the process of extraction will work in background which you can see later on. When email extraction gets complete, it will show you the list of email at the left side of the sheet.
Free Edition & Premium Edition
This is the free edition of email extractor for Gmail that can process maximum of 500 emails from a Gmail Account. But if your requirement is high or you want to extract email addresses from a large number of gmail labels then go to https://gumroad.com/l/GA07# to upgrade it to premium edition. The premium edition is more useful and capable. It can extract names of senders. It can parse emails from the message body and with paid edition, the speed of email extraction is also high.
How To Send The Email List Saved In Google Sheet
The entire email list remains saved in Google sheet which you can send to anyone in the form of excel sheet, PDF or CSV. To convert it into different form, go to File menu, choose to Download as then click the desired option and save it.
It can prove helpful if you want to start an email marketing campaign as it can quickly create a mailing list of your clients that you can use for your campaign.
How To Remove Label
The emails which have been extracted will be shown in Gmail with the label showing ‘Extracted’ but once the extraction process gets completed, you can manually remove that label just by clicking on the option ‘Extracted’ given at the left side of the Gmail, just below sent mail.
How To Extract Email Address From Other Email Service Providers
So far, we have discussed about how to extract emails from Gmail account but what if you need to extract emails from other email service providers then solution is IMAP Email Extractor that can extract email addresses from Gmail, Yahoo, Outlook and IMAP email account. It is available in three versions: Free, Lite and Pro. The Free version can be easily downloaded just by clicking here.
Let’s know about some of the features of Free version of IMAP Email Extractor:
Extract name and email address from TO, FROM as well as header and message body of the email message.
It works with any email account that supports IMAP.
It is capable of processing and extracting maximum upto 500 emails.
You can choose the desired date range to extract emails.
You can select any mail folder from your mail account.
It is safe and secure as it doesn’t store your account credentials.
For Yahoo, Outlook, Gmail, IMAP settings are pre-configured and just need to select appropriate button to continue. In case of other accounts, need to enter your mailbox username and password and IMAP server address.
With Lite and Pro versions, one can extract emails without any limit. It has the provision of data range through which you can extract email address according to search criteria instead of accessing the entire mailbox. You can choose more than one folder for extraction at the same time.
You can save the extracted email addresses as a PDF or CSV file and save it to where you want. It extracts only unique email addresses and remove duplicates after extracting emails. In the Notification area, you can monitor the progress of extraction.
In this editorial we have only discussed about extraction of emails from email account but very soon we will talk about the free sources of extracting emails from web pages that would prove more beneficial for your email marketing campaign.